These are the standard terms, conditions and agreements for doing business with the Sunshine Picnic Company. All work undertaken by the Sunshine Picnic Company shall be on these terms unless specifically varied in writing and agreed to by both parties prior to the event.
Payment Schedule
All of our picnics require a 50% retainer that is non-refundable and due at least a week before your scheduled booking. This retainer covers styling, coordination, and picnic services to secure the date. The remaining balance must be paid at least two days before the scheduled booking. Payment can be made by Venmo or Zelle or PayPal.
Cancellations
In the event of inclement weather, a client may reschedule a picnic within 3 months of the original scheduled booking.
Bookings
No bookings will be held without payment of 50% retainer. 48 hours advance booking is required and subject to availability.
Equipment
All the picnic equipment and decorations belong to the Sunshine Picnic Company and is to be returned in the same condition as it was found. Any loss or damage to the equipment will be charged for accordingly. Stains to linens and equipment will be cleaned accordingly and may result in dry cleaning or professional cleaning charges if needed.
Rescheduling
If you wish to reschedule due to other circumstances besides inclement weather, we will require a minimum of 72 hours notice prior to your event date and must be approved by the Sunshine Picnic Company. Dates for future availability vary.
Travel
A travel fee will apply for locations that are outside of Orange County. Additional travel fees will be disclosed upon contract signature.
Gift Vouchers
All gift vouchers are valid for 2 years. Extensions will not be given and gift vouchers are non-refundable. Gift vouchers are not valid on Valentines Day or July 4th. Vouchers are only delivered via email and cannot be duplicated.
Terms and Conditions
We reserve the right to refuse service to anyone.
Please do not be late to your picnic. Our picnics are timed and daylight sensitive and we will not be able to extend your time, if the extension was not pre-arranged. We can give a 10 minute grace period.
Please do not approach your picnic set up early. Our team members utilize every moment perfecting your set up. If you see your picnic table being prepared, please do not walk up until your allotted scheduled time.
Please be respectful of the beach and/or park and other attendants in the area. You are responsible for our items during your allotted time. Please treat our equipment with care. You are responsible for any breaks, stains, or spills to our equipment and may be charged a cleaning/breakage fee with a minimum of $50.00 and it depends on the severity of the damage. Please never stand on the picnic tables or move the set up as this could damage our inventory.
Our team will use reasonable efforts to incorporate client’s desires. Please note our services come pre-packaged. We will have final say regarding the aesthetic judgement and artistic quality of services provided. If you are looking for a custom event, we would love to work with you in our event planning aspect of our business.
Please do not leave your picnic table unattended for more than a few minutes.
In the event of rainy weather or strong winds or hazardous beach conditions, we may advise a location change for the access and safety of our staff, clients and protecting the experience of our picnic.
In the event the wind picks up unexpectedly and our umbrellas are not staying upright, simply slide down the latch and lay the umbrella on the ground.
If you have requested a location not listed, it may be subject to a select travel fee depending on the mileage and accessibility. The location must be pre-approved by our team.
The Sunshine Picnic Company is not held liable for any possession of alcohol or other substances. What you provide is up to your discretion and we are not held responsible for any consequences.
Client agrees to indemnify, defend, and hold harmless vendors and their affiliates, employees, agents and independent contractors for injury, property damage, liability, claim or other cause of action arising out of or related to services and/or product(s) vendors provide to clients.
We create beautiful content from our actual experiences. We sometimes share images curated from our experiences on our social media and advertising.
50% of the picnic is due at booking and the remaining balance is due 72 hours before the scheduled event. If the full balance is not paid in full, then we will consider the booking cancelled. No refunds will be given.
Reschedules are subject to availability and must be within 3 months of the original booking date. Rescheduling does not adjust the contract beyond the date of service. We do not provide refunds.
By electronically signing this agreement, you are accepting the terms and conditions of this contract.
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Signature Date
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